One bot reminds,
my live events fill.
Here is one of the most useful automations I run for anyone who does live events or webinars. My first live was a disaster. Nobody showed up, because I just went live and told no one. So I built a bot that runs every reminder for me. I prep the event the night before and drop its details into a small database, the title, the link, a thumbnail, and any extra note. At show time the bot finds the next event marked pending and sends timed reminders across email and every social channel, two hours before, one hour before, at go live, and fifteen minutes in for the latecomers. I focus one hundred percent on presenting while the room fills up. More people show up, more people see my offer, and more people buy.
Your live event should not go out to an empty room. It should fill up on its own.
The hardest part of a live event is not the talk. It is getting people to actually show up. You spend days on the content, then you go live and the room is half empty, because reminders never went out or went out late while you were busy prepping. So I built a bot that owns the whole reminder cadence. I prep the event once, and the bot sends every reminder across email and every social channel, on a timed schedule, so I never touch it during the event. More people show up, more people see the offer, and more people buy. Here is who it is for, what goes wrong without it, how it works, and what you get back.
Who it’s for
Anyone who runs live events or webinars, coaches, course sellers, founders who present to sell. If you go live to an audience and want more of them in the room, this is for you. It works even if you hate the busywork of reminders, because the bot does all of it while you focus on the talk.
What goes wrong
Without it, you either forget the reminders or try to send them while prepping to present, which never works. So the room is thin. You did the hard work of creating the event, then lost half the audience to a reminder that went out late or not at all.
How the bot works
You prep the event once and save its details in a small database. The bot finds the next pending event and sends timed reminders, two hours before, one hour before, at go live, and fifteen minutes in. Each one goes to email and every social channel at once, with the link to join, all without you.
What you get back
A fuller room, every single time, with zero effort during the event. More people in the room means more eyeballs on the offer, and a higher show-up rate turns straight into more sales, one live after another, for as long as you keep running events.
I did not want to send reminders while presenting. I wanted the room to fill on its own.
This automation is very powerful for live events, and it was born from a disaster. The first live I ever ran, nobody showed up. Not because the content was bad, but because I simply went live without telling anyone. I did not warm up the audience or send a single reminder. So I decided I needed a bot that would do this for me every time, so I never had to run reminders by hand again.
My lives were always at the same time, nine in the morning my time, so the timing was easy to build around. I wanted a bot that would tell people two hours before that the event was coming, then again one hour before, then at go live to say I am on, and then fifteen minutes into the event, because people are often a little late. And I wanted all of it done automatically, without me sending anything while I was busy presenting.
So here is how it works. I prep the whole thing the night before. I put the event details into a small database, the title, the link where people join, a thumbnail I can show inside the email, and an extra field for anything I want to add that day, like a bonus blueprint. At show time the bot goes into the database, finds the next event marked pending, grabs the details, and works the cadence for me across email and every social channel.
Here is why it makes money. Because the reminders keep coming, more people show up. The more people are in the room, the more eyeballs I have on the content. The more eyeballs on the content, the more people see my offer. The more people see the offer, the more people buy, and the more money I make. It is a direct line. A higher show-up rate does not just mean a fuller room, it means more sales from the same event I was already going to run.
The numbers here are kept deliberately modest. I do not count a packed room, I count only a handful of extra people who would have missed the live, and only the small share of those who buy. That per event edge is small on its own, but I run events regularly, and each one uses the same bot. A small lift in show-up rate, on every event, compounding across many events, turns into real money over a year and keeps going for years after.
Proof point: I have documented how I run my business on autopilot and the many income streams behind it on YouTube, in my 28 income streams breakdown and a real look at the daily work in a day in my life, so the conservative numbers on this page are checkable.
Three moves that turn one event row into a full room
What made this work was refusing to run reminders by hand. Most people either forget the reminders or try to send them while prepping to present, so the room stays thin. This loop fixes that. You prep the event once and save it. The bot reminds on a fixed cadence across every channel. And you present, free of the busywork, while the room fills. Prep, remind, present, on repeat. That is how every live event you run ends up fuller than the last, without you lifting a finger during the show.
Prep: load the event once
The first move is the only one you do by hand, and you do it the night before. You put the event into a small database, the title, the link people click to join, a thumbnail you want shown, and one extra field for anything special that day. Then you mark it pending and walk away. That is the whole setup. The point is that all the thinking happens once, when you are calm the night before, not in the rush of going live. Everything the bot needs to run the entire cadence is now sitting in one row, ready. You never have to remember a single reminder again, because you told the database everything up front.
Remind: the bot works the cadence
The second move is where the bot earns its place, and you are not involved. At show time it finds the next event marked pending, reads the row, and works the schedule. Two hours before, it writes a reminder in your voice and sends it with the thumbnail and link. One hour before, another. At go live, the announcement fires. Fifteen minutes in, it nudges the latecomers with what you are covering right now. Every one of those goes to email and every social channel at once. You do not send a thing. The bot handles the whole drumbeat while you prepare for the talk.
Present: you focus, the room fills
The third move is the one that makes the money, and it is the easy part for you. You focus one hundred percent on presenting. You are not tabbing out to send an email or post a reminder mid sentence, because the bot is doing all of that in the background. So you present better, and the room keeps filling as the reminders land. More people show up, more of them see your offer, and more of them buy. A higher show-up rate is not a vanity number. It is more eyeballs on the exact moment you sell, on an event you were already going to run.
Once the loop is running, a live event stops being a scramble. You prep the row the night before, the bot works the cadence across every channel, and you show up and present to a room that fills on its own. You lose nothing to forgotten reminders, you send nothing mid event, and every small lift in show-up rate quietly adds sales. That is how a bot that owns your reminders turns the same event you were already running into a fuller room and more money.
Before the system
- Going live to a half empty room, or an empty one
- Forgetting reminders, or sending them out late
- Trying to post reminders while prepping to present
- Losing focus mid event to chase a few more people
- The same thin turnout on every single live
After the system
- A fuller room, every event, filled on its own
- Four timed reminders sent for you, never missed
- The same message across email and every channel
- One hundred percent focus on the talk itself
- A higher show-up rate that turns into more sales
Prompt 1: set the reminder cadence for your live
Before the bot can remind anyone, it needs to know when to fire and what to say each time. The biggest mistake is one bland reminder that says nothing. Use this prompt to plan a cadence that pulls people in at each stage.
Reminder cadence planner
Act as an event marketing planner. I run live events and want a reminder cadence that fills the room, sent across email and my social channels, without me touching it during the event. About my event: [describe the event, the audience, the go live time, and the offer you present]. Plan the cadence: what to send two hours before, one hour before, at go live, and fifteen minutes in. For each one, give the angle, one line of sample copy, and why it lifts show-up at that stage. Keep it plain and in a warm, direct voice a real person would use.
The output is a full cadence you can hand straight to the bot. Get the timing and the angles right and the reminders stop being noise and start pulling people into the room.
Prompt 2: design the small event database
The bot only works if it can read the event from one clean place. Everything it needs must live in a single row. Use this prompt to design the small database so the bot always finds the next event and knows exactly what to send.
Event database designer
Act as a systems planner. I want a small database that holds my upcoming live events, so a bot can find the next pending one and send every reminder from it. About my events: [describe the details each event has, the link, the thumbnail, the time, any extras]. Design the table: what fields each event row needs, how to mark one as pending versus done, how the bot should pick the next event, and what extra field to leave open for a bonus or note. For each field, one line on why the bot needs it.
The output is a simple table the bot can read with no guesswork. Prep an event into one row the night before and the bot handles every reminder from it on show day.
The 3-minute overview of how this works
Before the build steps, watch this short overview. It’s the exact video from the Automations Made Easy page, and it walks through the mechanics behind machines like this one. 1,000+ students have used these mechanics to save two hours a day, with zero coding.
Want to learn the mechanics behind a bot that fills your live events?
I teach the same mechanics that power this reminder bot inside Automations Made Easy. 1,000+ students have used these mechanics to save two hours a day and build little machines that quietly handle the boring work. No coding required.
Week one: your event database built, your first live filled on its own.
Most people put off building a system like this because the next live always feels too close, so they keep sending reminders by hand and losing half the room forever. That is exactly why this matters. A reminder bot is meant to start simple and run every event after, not arrive perfect. In week one you build the small database and set the cadence, then run one real live through it, so you see the room fill before you lean on it for a big event.
Week one looks like this. On Monday you build the small database, one row per event, with the title, link, thumbnail, and an extra field. Then you write the four reminders in your voice, for two hours before, one hour before, go live, and fifteen minutes in. By midweek you prep one real event into a pending row and let the bot work the cadence across email and your channels. By the end of the week you have run a live where every reminder went out on its own and the room filled without you sending a thing.
The point of the first week is not a huge audience. The point is to confirm the bot finds the pending event, sends every reminder on time across every channel, and pulls people into the room while you present. Once that is locked, every event after uses the same bot, so a fuller room becomes the default and a higher show-up rate starts showing up in your sales.
From there the maths is simple and conservative. Say a live brings ten extra people who would have missed it, and just two of them buy a $100 offer. That is $200 from one event. Run two events a month and that is $400 a month, or $4,800 a year, from a bot that already runs. Keep it going for three to five years and those small per event lifts stack into real money, all while you do nothing but show up and present.
All of this runs while you prep, present, or rest. The bot reads the next pending event, works the cadence, sends every reminder across email and each channel, and nudges the latecomers fifteen minutes in. Meanwhile you focus one hundred percent on the talk. No more empty rooms, no more forgotten reminders, no more sending posts mid sentence. You just show up and present, and the room fills on its own.
Prompt 3: write each reminder in your own voice
A reminder that sounds like a robot gets ignored. Each message has to sound like you and give a reason to show up now. Use this prompt to turn one event row into four reminders that feel personal and pull people in.
Reminder copy writer
Act as a copywriter who writes in my voice. I have one live event and need four short reminders, for two hours before, one hour before, go live, and fifteen minutes in. About the event and my voice: [paste the event title, link, and a few lines you have written before so the tone matches]. Write the four reminders: each short, warm, and specific, each with the link and a clear reason to join at that moment. Make the fifteen minutes in one name what is happening right now to pull latecomers in.
The output is four reminders that sound like you, not a template. People open them because they feel personal, and they click because each one gives a reason to be in the room right now.
Prompt 4: track show-up rate and tune the cadence
You cannot lift show-up if you do not measure it. The last move is a simple check on how many people the reminders actually bring in. Use this prompt to track the numbers and tune the cadence over time.
Show-up rate tracker
Act as a growth analyst. I run live events with an automated reminder cadence and want to track show-up rate and improve it over time. About my events: [describe how many register, how many show up now, and how you sell at the event]. Set up the tracking: what to record for each event, how to work out show-up rate, which reminder likely moves it most, and simple tests to lift it next time. For each point, one line on how it ties back to more sales from the same event.
The output is a simple way to watch show-up rate climb and see it in sales. Track it event after event and you turn a vague hope of a fuller room into a number you can actually grow.
The exact build, step by step
Prep the event the night before
Start calm, not in the rush of show day. The night before, you put the event into a small database as one row. You add the title, the link people click to join, a thumbnail you want shown inside the email, and one extra field for anything special that day, like a bonus you plan to give. Then you mark the row pending and you are done. This single habit is what removes the panic later, because every detail the bot needs to run the whole cadence is now saved in one place. You never have to remember a reminder on the day, because you told the database everything up front.
The bot finds the next pending event
Here is where the bot takes over, and you are not involved. At show time it scans the database, finds the next event marked pending, and reads every detail on the row. It knows the title, the link, the thumbnail, and the go live time, so it knows exactly what to send and when. It does this the same careful way every event, so you never wonder if it picked the right one. There is no setup on the day and nothing for you to trigger. The bot simply looks up the next live you have coming, loads its details, and lines up the whole reminder cadence around it.
Two hours out, the first reminder goes
Now the cadence begins. Two hours before you go live, the bot writes the first reminder in your voice, using a formula tuned to how you speak, and sends it to your list. Because the thumbnail is already saved on the row, it shows the image of the event right inside the email, so people see what is coming. If you added an extra note that day, a bonus or a special detail, it goes in too. This first touch is the warm up. It is early enough that people can plan to be there, and specific enough that they want to. You sent nothing, and the room has already started to build.
One hour out, it hits every channel
An hour before go live, the bot sends again, and this time not just by email. It crafts the message and pushes it to your social channels too, wherever your people are, with the link right there to join. The same nudge lands in the inbox and on the feed at once, so someone who missed the email still sees it scrolling. This is where the reminder stops being one message and becomes a presence, the same reminder in every place a person might be. You are not posting anything or copying links between apps. The bot fires the one hour reminder across the board while you prepare yourself to present.
At go live, the announcement fires
The moment you go live, the bot fires the go live message everywhere at once. Email, and every social channel, all saying the same thing, we are on right now, here is the link. This is the peak of the cadence, the message that turns intent into people actually clicking in. It lands the second you start, so nobody has to remember the time or dig for the link. They just tap and they are in the room. And you did not touch a thing, because you are already presenting. The announcement that used to pull you out of your own event now fires on its own while you focus fully on the talk.
Fifteen minutes in, it pulls latecomers
This is the touch most people never send, and it fills the room. Because people are often a little late, the bot waits fifteen minutes, timed from when you actually started, then sends one more nudge. This one says what is happening right now, we are talking about this exact thing, and that fires up the people who wanted that topic. They think, that is what I came for, and they join. While you keep presenting, the room keeps filling with the latecomers who almost missed it. You did nothing, and yet the audience is bigger fifteen minutes in than it was at the start.
Prep the event
The night before, you save the title, link, thumbnail, and any extra note as one pending row.
The bot finds it
At show time it grabs the next pending event and reads every detail from the row.
It works the cadence
Two hours before, one hour before, at go live, and fifteen minutes in, across every channel.
The room fills
More people show up, more see the offer, and you just present while it runs.
Build this reminder bot inside the same playbook 1,000+ students use
Automations Made Easy teaches the mechanics behind machines like this one. Step by step, no code, plain English. Save two hours a day and own a bot that fills your live events for you, so you spend your energy presenting instead of chasing a few more people into the room.
The six months after I switched it on
Here is the shape of the first six months after I turned the reminder bot on. The line tracks the extra value from a higher show-up rate, the handful of extra people per live who now make it into the room and the small share of them who buy, which is exactly how this bot pays off in practice.
Monthly value from a higher show-up rate
Three things matter on this chart. The value climbs steadily as the show-up rate holds across more events, not in a spike. The gains come from people who used to miss the live and now make it into the room. And every one of those months happens while you do nothing during the event but present.
What other students built
I teach the simple skills behind machines like this in Automations Made Easy. Students who built their own version sent back what changed in their first month.
“My first webinar had eleven people on it. I set this up and the next one had over forty, same list, same offer. The only thing that changed was the reminders actually went out on time.”
“The fifteen minutes in nudge is genius. I used to lose the latecomers completely. Now they roll in halfway through because the bot tells them what we are covering right then.”
“The best part is I do nothing during the event now. I used to be posting reminders while trying to present. Now I just talk, and the room fills up behind me on its own.”
“Week one I just built the little database and ran one live through it. Seeing the room fill without me sending a thing was the moment I trusted it for every event after.”
What’s inside Automations Made Easy
AME isn’t a library of pre-built automations. Every business is slightly different. What’s reusable across all of them is the underlying mechanics: how to set up little machines that listen, write, and follow up while you sleep, and how to wire the pieces together without writing code.
The program walks you through six modules: The Right Tools (the cost-effective, no-code stack I actually use), Task Selection Mastery (which automations are worth building first), Design Secrets (mapping an automation before you build it), Zero to Hero (complete beginner to confident automator), Real-World Application (we build a full automation together, end to end), and Monetization Mastery (turn the skill into a side-business).
It also includes done-for-you templates you import in two clicks, over-the-shoulder training videos, and the same playbook 1,000+ students have used to save two hours a day. No coding required. If you can copy and paste, you can build this.
The reminder bot: common questions
Pulled from what readers and Automations Made Easy students ask most.
Do I need to be a developer to set this up?
No. You prep each event into a small database and the bot handles every reminder. The skills you need are knowing your event details and writing a few reminders in your voice, which is exactly what Automations Made Easy teaches. The timing, the sending, and the posting across channels is handled for you, the same careful way every event.
What does the bot actually send, and when?
Four timed reminders around each live. Two hours before, a warm up. One hour before, a starting soon nudge. At go live, the announcement. Fifteen minutes in, a message that names what you are covering right then to pull latecomers in. Each one goes to email and every social channel at once, with the link to join and the event thumbnail.
How does it know which event to remind people about?
You prep events into a small database, one row each, and mark the next one pending. At show time the bot finds that pending event, reads the title, link, thumbnail, and time, and works the cadence from it. When the event is done it moves on to the next pending row, so you can line up several events in advance and let it run through them.
How does this actually make me more money?
Through a higher show-up rate. More reminders across more channels means more people in the room. More people in the room means more eyeballs on your offer, and more eyeballs means more sales from the same event you were already running. It is a direct line, and it repeats on every live, so a small lift per event compounds over a year.
Does it work for webinars, not just lives?
Yes. A live and a webinar are the same thing here, an event people need to show up to at a set time. If you can raise the show-up rate of a webinar, statistically you get more sales and more revenue from it. The bot runs the exact same cadence whether you are going live on video or hosting a webinar room.
More Money Makers like this one
Built from the same handful of mechanics. Each one captures, converts, or earns money that would have walked out the door.
Build this reminder bot yourself, or learn the mechanics inside Automations Made Easy.
If you want to learn the mechanics behind a bot that fills your live events and set up your own at home, Automations Made Easy is the playbook. Step by step, no code, plain English. If you want to talk through how to build the event database, set the cadence, and write reminders that pull people in, I take a small number of consulting clients each month.
€497 one-time · Lifetime access · 1,000+ students
